‎Are you organized and and looking for a role where you can support daily operations while building experience in an international company?

Pharma Nord is one of Europe’s leading producers of pharmaceutical-grade dietary supplements and preventive medicine. With headquarters and production in Denmark, 25 subsidiaries, and presence in more than 45 markets, our work is rooted in scientific research and quality. We bring the same focus on quality and collaboration to how we work across our local offices.

We are looking for an Office Assistant to join our Finnish office in Vantaa and support day-to-day office, customer, and administrative activities. Our Finnish office consist of a small tight-knit team where we together work on local market activities.

As our new Office Assistant, you will support the local team with a mix of customer contact, administrative coordination, and practical office tasks. You will work closely with colleagues across sales, marketing, and operations, contributing to a well-organized and smoothly running office.

This is a full-time, on-site position located at our office in Vantaa, Oy Pharma Nord Ab Rajatorpantie 41 C.

The tasks

Act as a first point of contact for customers, handling phone calls, emails, and webshop related inquiries
Support order handling, deliveries, and coordination with logistics and warehouse partners
Assist with administrative tasks such as data entry, documentation, and maintaining internal systems
Support marketing and sales activities, including events, basic content tasks, and data support
Help ensure the daily office environment runs smoothly, including practical and coordination tasks

Qualifications
You have a genuine interest in health and nutrition and are comfortable communicating with customers. You speak and write Finnish at a native level and have a solid working command of English. You are comfortable using standard office software, particularly spreadsheets. Experience in customer service, administration, or office support is an advantage, but not required.

How to apply
If you believe this role aligns with your skills and aspirations, we invite you to submit a motivational application in English, outlining why you would be an suitable fit for this position, along with your CV, by March 1st. AI applications will not be processed.

For any questions regarding this position, please feel free to contact Mirjam Prints-Habal, Country Manager for the Baltic Countries and Finland, at +372 53 775 888 or via email at mprints@pharmanord.com.

Office Assistant

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